Faculty/Staff Services

Please be sure to include the CRN, subject, course number, section, title, and requested classroom when submitting requests to change classroom assignments.

Please send classroom assignment requests to: schedule@cau.edu.

Please do not copy additional parties or support boxes in the Office of the University Registrar. Multiple team members can access this support box.

Adjustments, revisions and additions to the course schedule must be submitted to and approved by your Dean.

Please send all schedule adjustments, revisions and additions to schedule@cau.edu and copy your Dean.

Be sure to include the CRN, subject, course number, section and title when submitting changes to existing course sections.

Please do not copy additional parties or support boxes in the Office of the University Registrar. Multiple team members can access this support box.

Course substitutions are handled via DocuSign.

To initiate a Course Substitution:

1. Fill out the request form via the link below.
2. Once the request is received, an official Course Substitution Form will be returned to you via email by DocuSign. (This process is manual and may take 1-3 business days depending on office volume).
3. Open the DocuSign form via the link sent to your email.
4. Fill out the highlighted areas designated to you, sign and click 'Finish'.
5. Once all departmental signatures are obtained, the form will be evaluated and completed in the order received.

Important Notes:

• Under no circumstances should this form be released or forwarded to the student. This form must be maintained in a secured area. Only Faculty members, Department Chairs and other designated employees are authorized to handle and/or receive copies of this form.
• Course Substitutions must be recommended and approved prior to course enrollment (approvals are only valid via completed Course Substitution Form).
• Course Substitution Forms can be distributed to faculty/staff CAU email addresses only.
• Transfer courses are not completed via the Course Substitution Form and must be submitted via Transfer Evaluation Form to Ms. Natacha Vercher at registrar@cau.edu.
   

Click here to initiate a request for Course Substitution Form

Degree Works Questions/Corrections:

Please submit Degree Works questions and/or corrections to Ms. Anya James via email to registrar@cau.edu.

Please do not copy additional parties or support boxes in the Office of the University Registrar. Multiple team members can access this support box.

Degree Works Changes/Updates/New Programs:

Degree Works changes, updates and new programs require the signed paperwork from the appropriate level.

Please send requests for changes, updates and new programs to Ms. Anya James via email to registrar@cau.edu and copy Ms. Susan Gibson.

Be sure to either note the applicable senate book (term and year to your best knowledge) or attach a copy of the signed documentation for review/completion.

Grade changes (including missing grades) are handled via DocuSign after the Office of the University has completed end of term processing.

End of term processing can be determined in this instance by the instructor not having the ability to submit any grades in Experience (Banner) or CANVAS for any students.

To initiate a Grade Change:

1. Fill out the request form via the link below.
2. Once the request is received, an official Grade Change Form will be returned to you via email by DocuSign. (This process is manual and may take 1-3 business days depending on office volume).
3. Open the DocuSign form via the link sent to your email.
4. Fill out the highlighted areas designated to you, sign and click 'Finish'.
5. Once all departmental signatures are obtained, the form will be evaluated and completed in the order received.

Important Notes:

• Under no circumstances should this form be released or forwarded to the student. This form must be maintained in a secured area. Only Faculty members, Department Chairs and other designated employees are authorized to handle and/or receive copies of this form.
• Course Substitution Forms can be distributed to faculty/staff CAU email addresses only.
• Final grade adjustments must be approved by the School Dean not later than the end of the following term in which the course was completed.

Click here to initiate request for Grade Change Form 

The grade submission process can be completed through CANVAS (see instructions above) or Experience (Banner).

Posting Grades via CANVAS:

1. Open CANVAS
2. Select the course
3. Click on "Submit Grades to Banner" in the course menu
4. Select the correct tab (Midterm or Final)
5. Enter letter grade for each student
6. Click 'Submit'

Posting Grades via Experience (Banner):

1. Go to: MyCAU > CAU Ellucian Experience > Faculty Grade Entry
2. Filter for the current academic term
3. Select the course
4. Select the correct tab (Midterm or Final)
5. Enter grade for each student
6. Click 'Submit'

Important Notes:

• Final grades not posted by the term grade submission deadline, require an official Grade Change Form.
• When submitting an 'F' grade, the Last Attendance Date is also required.
• When submitting an 'I' grade the student must be passing the course, the grade can only be submitted via Experience (Banner), and the following is required:
  • an Extension Date
  • the Last Attended Date
  • the default grade if no other coursework/requirements are completed by the extension date
  • a note outlining outstanding requirements
  • documentation to the department chair indicating the specific coursework to be completed

Midterm and Final Grade Deadlines for the 25-26 Academic Year:

Fall 2025 Midterm Grades - Wednesday, October 8, 2025

Fall 2025 Final Grades - Tuesday, December 16, 2025

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Spring Midterm Grades - Monday, March 16, 2026

Spring Final Grades - Tuesday, May 5, 2026 (Graduating Students)

Spring Final Grades - Tuesday, May 12, 2026 (Non-Graduating Students)

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Summer Session I Midterm Grades - Friday, June 12, 2026

Summer Session II Midterm Grades - Friday, June 26, 2026

Summer Session I Final Grades - Thursday, July 9, 2026

Summer Session II Final Grades - Tuesday, July 28, 2026

As advisement must occur before registration, students can only obtain registration PINs from their Academic Department.

If you do not have the registration PIN for a student, the Academic Department Advisor, Administrative Assistant, or Chair must send a request to registrar@cau.edu along with the student's full name and 900#.

As the Office of the University Registrar cannot provide registration PINs directly to students, departments can copy students on the email requests, but please do not send students directly to the Registrar's Office or instruct them to email us directly to obtain a registration PIN.

Departments will send course scheduling additions/revisions to the appropriate Dean for approval.

Please review submitted course additions/revisions for compliance and faculty balancing and approve or deny each course/section via the Schedule Revision Documented distributed from the Office of the University Registrar. 

Please respond to all Department Chair adjustment, revision and addition requests sent to schedule@cau.edu (of which you are copied) with an approval or denial. 

Forward all direct schedule adjustments, revisions and additions sent directly to you to schedule@cau.edu with a note of approval or denial.

Grade Change requests will be sent via email via DocuSign. Please review submitted grade changes for validity per the University policy on grade changes, digitally sign and submit.