Address Changes can be completed online:
Go to: BannerWeb > Personal Information > Update Address(es) and Phone(s)
Office of the University Registrar
The Office of the University Registrar provides administrative support services to current and former students by maintaining timely and accurate records of the academic progress and accomplishments of Clark Atlanta University students and former students of Clark College and Atlanta University.
EFFECTIVE MONDAY, AUGUST 18, 2021
Although the Office of the University Registrar is open for in-person operations, most processes can still be completed remotely for your convenience and to continue the safety measures taken by the University as it relates to COVID-19.
Reference the information below to determine how to complete registrar related services and who to contact for additional information:
Student Processes
New/Incoming students and First Semester Freshmen:
Please contact the CASS office (success@cau.edu) for major/minor/concentration changes and updates.
Continuing Students:
Change of Major Forms should be completed via DocuSign. Please click the link below:
Course Overrides must be requested directly to the department of the course.
You must request an Override if you need an override for the following registration issues:
- Class Full
- Time Conflict
- Special Permission Needed (Instructor Permission, Major/Program Restrictions)
- Prerequisite Waivers
Note: Override approval is up to the Professor(s) and Department Chair and is not guaranteed.
If you receive a level or major restriction error, please contact Ms. Anya James at ajames2@cau.edu (be sure to include your full name, 900# and the CRN# with the error).
Contact the department that corresponds with the course. This may not be the same as your major department.
Click here for a listing of departments and their Administrative Assistants.
Course withdrawals can be completed online via BannerWeb Self-Service for Fall/Spring Semesters.
THE DEADLINE TO WITHDRAW FROM SPRING 2023 COURSES IS WEDNESDAY, MAY 3 @ 5:00 PM.
You may withdraw through BannerWeb utilizing the add/drop process or you may fill out a paper withdrawal form in person in the Office of the University Registrar.
WITHDRAWAL FROM THE UNIVERSITY UTILIZES A DIFFERENT PROCESS.
Please see the UNIVERSITY WITHDRAWALS section below to withdraw from the University.
Cross Registration - AUC:
Cross Registration is not offered in the Summer. Students wishing to take summer courses at another Institution should complete the Transient Process.
AUC Cross Registration for Fall 2023 opens April 17, 2023.
Student Process:
[NEW PROCESS INSTRUCTIONS COMING SOON!]
Step 1: Confer with your CAU departmental advisor to determine if AUC Cross-Registration Course(s) are needed.
Step 2: Review the BannerWeb Schedule to determine if needed course is offered.
Only courses listed will be available for cross-registration. Listed courses subject to change before the start of the semester.
Morehouse course subjects begin with an 'H'.
Spelman course subjects begin with an 'S'.
Step 3: [NEW PROCESS INSTRUCTIONS COMING SOON!]
Important Notes:
- You do not have to obtain signatures from faculty at Morehouse or Spelman.
- Faculty from Morehouse and Spelman cannot override the Cross-Registration process.
- Faculty from Morehouse and Spelman cannot approve courses not listed in BannerWeb.
- Cross-Registration is reserved for Juniors, Seniors and students in collaborative programs: Art History, Curatorial Studies and Public Health
Questions: Contact Ms. Anya James via email ajames2@cau.edu. Always include your full name, 900#, and exact issue (with full course details, etc.)
Cross Registration - ARCHE:
Please use the attached link for ARCHE registration for Fall 2023.
Deadline for Fall 2023 ARCHE registration is April 15, 2023.
All issues related to Degree Works should be directed to Anya James AND Susan Gibson.
For transfer/transient credit inquiries, please see the Transfer Credit and Transient Credit areas below.
Diploma Re-orders are available via mail.
Download and fill out the attached Diploma Re-order form and follow form instructions.
Click here for Diploma Re-order Form
Fee $50.00 - via Money Order or Cashier's Check
Payable to Clark Atlanta University
Important:
Form and fee must be mailed together.
The processing time is 6 to 8 weeks from the date the order is submitted not the date the request is received.
Orders are submitted twice a month, usually around the 15th and 30th.
Please contact Martha Henderson at mhenderson@cau.edu for additional information and questions.
Enrollment verification can be completed online after each semester add/drop period:
Go to: BannerWeb > Student Services & Financial Aid > Link to Online Enrollment Verification
*Students who need additional paperwork completed or who attended before the year 2000 may submit a special request below.
PLEASE NOTE: THE METHOD BELOW TAKES 3-5 BUSINESS DAYS AND SHOULD ONLY BE USED IF ONE OR MORE OF THE FOLLOWING REASONS APPLY:
- Additional paperwork is needed
- A student attended before the year 2000
- The current semester has not passed the add/drop period.
FERPA authorizations can be completed online via BannerWeb Self-Service.
Determine who can/cannot have access to your educational records.
Click here for more information on FERPA.
Full-time dissertation/thesis certification forms can be completed via DocuSign.
Grade changes must be initiated by the instructor with valid justification.
Contact your instructor to initiate this process.
Students intending on graduating within the next three (3) semesters (Fall 2022, Spring 2023, Summer 2023) must submit an 'Intent to Graduate' via BannerWeb which will start the graduation application process.
To submit an 'Intent to Graduate':
Go to BannerWeb
Enter Secure Area
>Log in
>Student Services & Financial Aid
>Student Records
>Apply to Graduate
Follow the prompts.
This will notify your department that you expect to graduate in the semester indicated.
Baccalaureate - May 19, 2023
Vivian W. Henderson Health & Physical Education Center
L.S. Epps Gymnasium
10:00 a.m.
(A Baccalaureate is a religious service honoring the graduating class.)
Hooding Ceremonies - TBD
Whitney M. Young, Jr. School of Social Work | School of Business | School of Education
Locations TBD
Times TBD
Commencement - May 20, 2023
CAU Panther Stadium
8:00 a.m.
Click here for detailed ordering information and order link.
THE DEADLINES FOR ORDERING CAPS & GOWNS:
For on campus pickup order by February 27, 2023.
For shipping to your home order by March 27, 2023. ($13.95 Shipping Fee)
Caps & Gowns cannot be ordered after March 27, 2023.
- Pickup on campus orders will be delivered to the CAU Bookstore for distribution in early April.
- Ship to home orders usually take 1-3 weeks for delivery.
- Orders placed closer to the deadline may take longer, but all orders will deliver prior to commencement.
- Caps and gowns cannot be delivered to P.O. Box addresses.
- To check the shipment status of your order, click the order link above, enter your 900#, click 'Cap and Gown Order Status' (top right) and enter your internet reference number. Click here for detailed instructions.
- If you need additional information, please contact Herff Jones customer service at 1-800-837-4235.
- The Office of the University Registrar cannot assist with the status of your shipment.
CAU Custom Doctoral Regalia
If you wish to purchase the official CAU fine quality doctoral regalia for a lifetime of wear, select the "Custom Doctoral Regalia" icon.
The order deadline for CAU Custom Doctoral Regalia is FEBRUARY 27, 2023 for delivery prior to the Spring 2023 commencement.
Download the Change of Name and or Social Security Number Request Form and follow the instructions to submit a change of name and/or change of Social Security number.
Click here for Change of Name and/or Social Security Number Request Form
eTranscripts may be ordered as indicated below:
If you attended CAU during or after 2000 or if you have ordered a transcript in the past through BannerWeb, you can order an eTranscript.
To determine if your account qualifies for a BannerWeb account, contact our office via email (transcripts@cau.edu) or by calling 404-880-8938.
Click here for eTranscript Instructions.
Contact: transcripts@cau.edu
Processing Paper Transcript requests (both via BannerWeb and by mail) may be delayed due to the current COVID-19 office restrictions. Please allow additional time for paper transcripts.
If you attended CAU during or after 2000 or if you have ordered a transcript in the past through BannerWeb, you can order an eTranscript.
Many pre-2000 (CC/AU/CAU) transcripts can be ordered via eTranscript.
To determine if your account qualifies for an eTranscript, contact our office via email or by calling 404-880-8938.
Click here for Paper Transcript Instructions and Request Form.
Contact: transcripts@cau.edu
BannerWeb passwords may be reset by contacting the University Registrar via email.
Please include your full name and 900#.
Click here to initiate request.
CANVAS / DEGREE WORKS / EMAIL / SYSTEM PASSWORDS, ISSUES AND CONCERNS MUST BE ADDRESSED BY OITC BY CALLING (404) 880-6486.
Advisement, Registration and the Add/Drop Period for Spring are over as of Tuesday, January 24, 2023.
Advisement and Registration for Summer and Fall 2023 begins Monday, March 20, 2023.
Registration Begin Dates by Classification:
- Graduate Students - Monday, April 3, 2023
- Seniors/Juniors/Athletes/VA Students - Monday, April 3, 2023
- Freshmen - Monday, April 10, 2023 (New student and 1st year freshman registration will be completed by the CASS office.)
- Sophomores - Monday, April 17, 2023
ALL STUDENTS MUST HAVE PROOF OF A COVID-19 VACCINATION OR AN APPROVED EXEMPTION.
7 Step Enrollment Process
The steps below will assist with expediting the registration and enrollment process.
Step 1. Complete the academic advisement process with an assigned departmental advisor or department chair.
- Refer to Panther Path Degree Works to ascertain needed courses.
- Complete Web Registration Form (fillable PDF) by clicking the following link. Web Registration Form
- Consider listing alternative courses in addition to primary recommendations in case of course conflicts and/or closed classes.
Step 2. Secure Registration/Alternate PIN from departmental advisor or chair. (The Office of the University Registrar cannot issue registration PINs to students.)
Step 3. Register for classes via Banner Web.
Step 4. Secure campus housing.
Step 5. Verify Financial Aid award via Banner Web.
- Accept and review your financial aid award that has been offered.
- Visit the CAU Website for more information regarding Financial Aid.
Step 6. Verify Financial Enrollment with Student Accounts.
- Are you interested in a payment plan?
- Students with all charges and enough financial aid posted to cover the cost to attend will be automatically enrolled.
- The system will not automatically enroll students who are part-time:
- Graduates - 5 hours or less
- Undergraduates - 11 hours or less
Step 7. Complete Business Service Options.
Registration PINS can only be obtained from your Advisor or Department Chair after advisement.
The Office of the University Registrar cannot issue registration PINs to students.
Registration for Spring 2023 will begin on Monday, October 24, 2022.
(See Registration section for priority registration dates.)
New student and freshman students do not receive registration PINs as registration will be completed by the CASS office.
Tax Notification (information for IRS form 1098-T) can be completed online:
Go to: BannerWeb > Student Services & Financial Aid > Student Records > Tax Notification
Time ticket errors will be resolved by contacting the University Registrar via email.
Please include your full name and 900#.
Notes:
- New students and freshmen do not receive time tickets and will have their registration completed by the Center for Academic Success (CASS).
- Readmits must first be complete the readmission process and have the process completed (decision made by Admissions) before a time ticket can be created.
Transcripts should be sent to admissions@cau.edu.
Transfer credit questions can be addressed by contacting Jo-Lynn Dotson via email.
Please be sure your department has completed and submitted a Transfer Evaluation Form for you.
Students must obtain permission via Transient Request Form to take transient courses.
Approval must be granted BEFORE taking any transient courses.
Transient Request Forms can be completed via DocuSign.
Official withdrawals from the University must be completed via DocuSign.
The deadline for University Withdrawals is Friday, May 12, 2023 at 5:00 p.m.
Click here to initiate request.
For more information, click here to visit our Veterans Affairs page.
Veteran Affairs Application - NEW Students
Veteran Affairs Application - RETURNING Students
Faculty/Staff Services
Only submit new assignments and revisions. The team is currently working on previously submitted assignments.
Please be sure to include the CRN, subject, course number and section.
Contacts: Gladys Baldwin | Anya James | Susan Gibson
Adjustments, revisions and additions to the course schedule must be submitted to your Dean.
The Dean will submit to the appropriate personnel within the Office of the University Registrar. Do not submit directly to the staff of the Office of the University Registrar.
To expedite this process, copy the following emails in your request to the Dean: gbaldwin@cau.edu, ajames2@cau.edu, emontelus@cau.edu, sgibson@cau.edu
Course substitutions will be handled via DocuSign.
All issues related to Degree Works should be directed to Anya James AND Susan Gibson.
Posting Midterm and Final Grades
Click here for instructions on posting midterm and final grades.
*Note: If grades were not posted by the grades submission due date, a grade change form must be submitted.
Grade changes (including missing grades) will be handled via DocuSign.
As advisement must occur before registration, students can only obtain registration PINs from their Advisor or Department Chair.
The Office of the University Registrar cannot provide registration PINs to students.
The grade submission process is still completed through BannerWeb Self-Service.
Go to: BannerWeb > Faculty Services > Final Grades
Grades must be posted to BannerWeb by Tuesday, December 14, 2021
Academic Dean Services
Departments will send course scheduling additions/revisions to the appropriate Dean for approval. Please review submitted course additions/revisions for compliance and faculty balancing. Respond to request with approval or denial.
Grade changes will be handled via DocuSign. Please review submitted grade changes, digitally sign and submit.
Requests will be sent via email via DocuSign.