Please refer to the chart below, which outlines the percentages of charges and refunds should a student withdraw from the University.
All students leaving the University, for any reason, are advised to contact the Office of Student Accounts, the Office of the University Registrar, and the Office of Financial Aid to ensure that all financial matters are handled properly. If you withdraw, you may have a balance due.
Fall 2022 Withdrawal Schedule
Start Date End Date Percentage Charged
8-17-2022 8-26-2022 0%
8-27-2022 9-2-2022 20%
9-3-2022 9-9-2022 40%
9-10-2022 9-16-2022 60%
9-17-2022 9-23-2022 80%
9-24-2022 End of term 100%
Spring 2023 Withdrawal Schedule
Start Date End Date Percentage Charged
1-11-2023 1-20-2023 0%
1-21-2023 1-27-2023 20%
1-28-2023 2-3-2023 40%
2-4-2023 2-10-2023 60%
2-11-2023 2-17-2023 80%
2-18-2023 End of Term 100%
Return of Funds to Title IV Policy
This is a federally mandated policy that governs the return of Title IV funds disbursed to students who withdraw from Clark Atlanta University. This policy deals with federal aid only and does not affect the student's charges. Federal Work-Study funds are excluded from this policy. Students should contact the Office of Student Accounts for further information on how their charges may be affected if they withdraw from all classes.
Students may officially withdraw from the University following the official university withdrawal procedures or stop attending classes without formal notification to withdraw which is considered “Unofficially Withdrawn”. This policy affects both, the students who officially or unofficially withdraws from the University for the term and have been awarded Title IV Federal Financial Aid. If the Office of Financial Aid posts federal aid to the student's account and the student withdraws from all classes the Office of Financial Aid may be required to remove some or all federal aid from the student’s account and return it to the funding source. The amount of federal aid that will be removed depends on the date on which the student withdraws during the semester.
The return of Title IV funds is based on the date the student withdraws from the University. A final grade of "W" is assigned to the student’s academic transcript for all courses in which they were enrolled. If the student has received support from Federal Title IV Financial Aid programs for the term in which the student is withdrawing, the official date of withdrawal from the University must be used to determine any required "Return of Title IV” funds to the Department of Education and the student’s remaining financial obligation to the University. The calculation used to determine the return of Title IV funds is the same for both official and unofficial withdrawals as follows:
During the first 60% of the enrollment period (semester or term), a student earns federal funds in direct proportion to the length of time he/she remains enrolled. A student who remains enrolled beyond the 60% point of the enrollment period earns 100% of the financial aid awarded for the term.
The percentage of the period that the student remained enrolled is determined by dividing the number of days the student attended by the number of days in the term. Calendar days are used in the determination of percentages. Breaks of five (5) days or longer are excluded in the calculations. If the amount of Title IV funds disbursed is greater than the amount of Title IV funds earned by the student, a return of Title IV funds is necessary. Both the University and the student are responsible for returning a percentage of the unearned aid.
The Office of Financial Aid calculates the Return of Funds and determines what proceeds must be returned to funding agencies in the following order:
- Unsubsidized Direct Stafford Loans (other than PLUS Loans)
- Subsidized Direct Stafford Loans
- Federal Perkins Loans
- Federal PLUS Loans
- Direct PLUS Loans
- Federal Pell Grants for which a return of funds is required
- Academic Competitiveness Grants for which a return of funds is required
- National SMART Grants for which a return of funds is required
- Federal Supplemental Educational Opportunity Grants (FSEOG) for which a return of funds is required
- Federal TEACH Grants for which a return of funds is required
- Iraq and Afghanistan Service Grant for which a return of funds is required
Once the funds are debited and returned to the appropriate programs the student may end up with a balance owed to the University as they have not earned all the funds that were initially credited to their account. In some instances, as a result of the Return to Title IV Calculation a student may be obligated to return a Title IV grant overpayment. The repayment is made the same order that is required for schools. Students will be officially notified if they have an overpayment.
Grant overpayments may be resolved through:
- Full and immediate repayment to the institution.
- Repayment arrangements satisfactory to the school.
Note: All students leaving the University, for any reason, are advised to contact the Office of Student Accounts, the Office of the University Registrar, and the Office of Financial Aid to ensure that all financial matters are handled properly.