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SUBSTANTIVE CHANGE POLICY & PROCEDURES

Procedures for Processing Substantive Change

Home Substantive Change Policy & Procedures Procedures for Processing Substantive Change

A school, department or unit that is considering any possible substantive change or program modifications, including significant on-line program delivery or new degree programs, must discuss the required notification with the Provost/Vice President for Academic Affairs and the SACSCOC Accreditation Liaison.  Depending on the specific change, notification to SACSCOC must be made between 3 and 6 months before the change is made. Most substantive changes require the preparation of a comprehensive prospectus and the majority of them require approval from SACSCOC before implementation.

The SACSCOC procedures for processing a substantive change vary in depth and length of time required depending on the specific nature of the substantive change initiated by the University. The school, department or unit must first determine the precise nature of the substantive change. Contact the SACSCOC Accreditation Liaison in the Office of Planning, Assessment and Institutional Research (OPAR) early in the process for an unofficial determination of what category of change under which the proposal falls. Although only SACSCOC can make an official determination of the category of a change, the SACSCOC Accreditation Liaison will facilitate the process by assessing the change internally and coordinating all communication with SACSCOC.

  1. The School Deans, Department Chairs, Program Coordinators, and other University administrators will inform the SACSCOC Accreditation Liaison and the Provost/Vice President for Academic Affairs when discussing any changes that may constitute substantive in nature as described in this document.
  2. The SACSCOC Accreditation Liaison and the Provost and Vice President for Academic Affairs will determine if the proposed change is one that falls under the definition of Substantive Change.
  3. With the assistance of the Office of Academic Affairs, the school, department or unit proposing the change will complete the prospectus required by SACSCOC.  
  4. The SACSCOC Accreditation Liaison and the Provost and Vice President for Academic Affairs will review the prospectus by before transmission to SACSCOC.
  5. The University President will send the prospectus and other required materials to SACSCOC facilitated by the SACSCOC Accreditation Liaison.


**SACS notification and/or approval cannot occur prior to securing all internal University approvals **