Untitled Document

Clark Atlanta University
Human Resources
Harkness Hall, Room 218
(404) 880-8050 / (404) 880-6115 (fax)

Recruitment and Hiring Process for Staff Employees

All new, regular employees of the University will begin work only on the 1^st and 3^rd Mondays of each month (depending on the calendar). The schedule of hire dates for 2008 is:

January 7
February 18
April 7
May 19
July 7
August 18
October 6
November 17 January 22
March 3
April 21
June 2
July 21
September 2
October 20
December 1 February 4
March 17
May 5
June 16
August 4
September 15
November 3
December 15

All new employees are required to attend new employee orientation on their first day of employment. All orientation sessions are held in the OITC conference room (lower level of Harkness Hall) from 9:30 a.m. to approximately 12:30 p.m. During this orientation, the new employees will complete all necessary new-hire paperwork, receive a general overview of University policies and procedures and the benefits package, and will be provided with other important information that they need to know as new employees.

In order for this process to be as efficient as possible, the recruiting and selection process must be coordinated with Human Resources. This includes the completion of an Application for Employment, and the extending of both the contingent and final employment offers. All candidates receiving contingent offers of employment must complete a Background Investigation Consent form so that we can conduct the background check. It is also critical that the approved Personnel Action Form, with all appropriate signatures, be submitted to HR before the employee's first day of work.

Following is a step-by-step breakdown of the hiring process. Ongoing consultation with the Office of Human Resources is suggested throughout this process.

Vacancy in a department is identified.
Hiring manager must complete an employment requisition form, attach an updated job description, and submit it to the Office of Human Resources after obtaining all required signatures [Hiring Manager, Dean/VP, Budget (unrestricted funds), or Grants & Contracts (restricted funds)]. The requisition and job description are reviewed for consistency with guidelines and signed by HR representative.
Human Resources will forward the requisition to the Vice President for Finance and Business Services. All requisitions must be signed by the VP for Finance and Business Services (no exceptions).
Once approved by the VP for Finance and Business Services, the requisition and job description are returned to Human Resources, logged in and given a job number.
Positions are posted on the CAU Job Opportunities Listing, the CAU Web site, and other sources as requested. All positions must be posted for at least five (5) business days.
Resumes/applications are reviewed and qualified applicants are referred to the hiring manager.
Hiring manager reviews referred candidate credentials and conducts interviews of those deemed qualified for the position.
All finalist candidates who are interviewed must have a completed application and signed release for background check on file in the Human Resources Office. (Manager should send candidate to Human Resources prior to or at conclusion of interview for completion.)
Hiring manager notifies Human Resources when candidate is selected and department is ready to make a contingent job offer.
Human Resources conducts a background check on the candidate selected and advises the manager of the outcome, if negative.
A Personnel Action Form (PAF) must be completed by hiring manager and forwarded to Human Resources at least two (2) days prior to employee's first day of employment. Two levels of management within department must sign PAF, as well as Budgets or Grants & Contracts, and the Vice President for Finance and Business Services (no exceptions).
A contingent offer letter is sent by Human Resources to the selected candidate with the start date (1^st or 3^rd Monday) and approved annual salary.
The employee must participate in New Employee Orientation on the first day of employment. All Employees must attend orientation before they can begin work - NO EXCEPTIONS. *

*NOTE: New employees only have 30 days from the first day of employment to enroll in the medical and disability insurance plans. Therefore it is imperative that all new employees attend New Employee Orientation to obtain important and time-sensitive information.