Clark Atlanta University Learn Lead Change

Policies and Procedures

    Clark Atlanta University
    Organizational Development
    Thayer Hall, Room 123
    (404) 880-8461 / (404) 880-6115 (fax)




Policies and Procedures

Title III sponsored Organization Development Activity, is designed to provide practical, relevant training and development opportunities for members of the CAU administration and staff as it relates to the strategic objectives of the University. The activity assists the professional growth of the individual by providing funds for travel, in-service workshops and training programs.


Procedures for Use of  Title III Activity

Request Travel

Identity the training development that you would to be sponsored by Organizational Development Activity. Provide, to the Activity Director, a narrative including the perspective training agenda, costs that may be incurred, which Title III objective that will be accomplished and the approval of your supervisor.

Before Travel
Upon approval by the Activity Director and Title III Director, the participant should deliver the following:

  • CAU Travel Requisition Authorization (signed by traveler and supervisor)
  • Title III “Request for Travel with Title III Funds - Before Travel Form” (signed)
  • Correspondence justifying use of funds
  • Conference Registration Confirmation and Cost
  • Flight Itinerary and Cost
  • Hotel Registration Confirmation and Cost
  • Conference Agenda/Schedule indicating which events you plan to attend
  • Copies of all Purchase Order’s along with their copy of the requisition with any Receipts from food are not to be attached, but cab receipts and any miscellaneous receipts (i.e., internet at hotel) are needed. Please attach the per diem print out from government website.
  • If mileage is being claimed on expense report, a MapQuest printout between the destinations intended for reimbursement is needed.


Guidelines for Use of Title III Activity

Request Travel

  • Identity the training development that you would to be sponsored by Organizational Development Activity.
  • Provide, to the Activity Director, a narrative including the perspective training agenda, costs that may be incurred, which Title III objective that will be accomplished and the approval of your supervisor.
  • Receive communication from Organizational Development Activity that your training has been approved.

Before Travel

Upon approval by the Activity Director and Title III Director, the participant should deliver the following:

  • Travel Requisition
  • Title III “Before Travel Form”
  • Flight Itinerary
  • If mileage is expected, provide a MapQuest printout for point to point destinations.
  • Hotel Registration
  • Conference Registration
  • Conference Agenda and Schedule of events that you will attend.
  • Copies all Purchasing Department documents if there has been any prepayment.


After Travel

No more than 5 days upon completion of your activity, please submit to Organizational Development:

  1. Travel Expense Form
  2. Title III / Organizational Development “After Travel Form”
  3. Flight Itinerary
  4. Boarding Passes & Excess Baggage Ticket
  5. Hotel Receipt
  6. Conference Registration Receipt
  7. The Purchasing Department sends copies of PO’s along with their copy of the requisition with any changes noted (i.e. an increase in airfare). Please attach these items to the expense report; examples are noted below.
    1. Travel Requisition
    2. PO for airline ticket purchase (or rental car)
    3. PO for hotel expense
    4. PO for travel advance
    5. PO for conference registration
  8. Receipts from food are not to be attached, but cab receipts and any miscellaneous receipts (i.e., internet at hotel) are needed.